Careers

Company Description:

We have substantial operations in Cambodia. We are a very hard driving, technically savvy, hard working and a fast-paced charity. We are looking for committed staff who are keen to help the poor in developing countries. The work is challenging, exciting and offers opportunities for creativity and self-development. With a small team, each member plays an important role as there is a high degree of interdependency.

OHF principles of working as a team are:

  1. Conquer the unknown together
  2. It is impossible only, because you think so
  3. Do not confuse activity with work
  4. When in doubt, ASK
  5. Do what is needed, not what you like
  6. Allow different ways of achieving the same results
  7. Contribute facts not just opinions
  8. What you do affects others
  9. The Work is the Boss
  10. No one has all the answers

We expect our staff to have good decision-making skills, humility to learn and acquire new knowledge and skills, and to have the same vision and passion to help the poor.

 

Available Positions

1. Singapore Senior Manager

2. Senior Operations Manager

3. Accounts & Admin Executive

4. Resource Development Executive

 

SINGAPORE SENIOR MANAGER

The Singapore Senior Manager  (“SM”) will be the senior staff responsible for all of Operations Hope Foundation’s (“OHF”) Singapore operations. The SM will report and take instructions from OHF’s Board. The goal of OHF, which the SM is tasked to achieve, is to establish OHF as among the top three Asian headquartered global charities with a minimum $10 million operations by 2025.

He is to work with the Senior Manager, Overseas Operations. The latter will be responsible for all our overseas projects.

Overview of Responsibilities

  1. Human Resources (“HR”)
  • Staff planning, recruitment, management and training for all Singapore staff involved in OHF fund raising, donor relations and public relations work both in Singapore and internationally
  • Develop and implement job descriptions and appraisal schemes for such staff. Work closely with Board to ensure all staff are performing to a certain level, meet the goals set up for them, provide training and mentoring and to remove poorly performing staff. As we have no customers and no profit goals, setting internal KPIs and ensuring these KPIs are met is crucial.
  • Develop and update, employment terms & conditions, employee records to ensure compliant and reasonable staff welfare (including Singapore staff working in overseas subsidiaries) standards maintained.

 

  1. Finances
  • Compliance with statutory and regulatory requirements of Singapore e.g. annual audits, financial reporting, fund raising permits, labour laws, etc.
  • Ensure we have  proper management reports from  to submit to the Board
  • Ensure there is no fraud or wastage in our overseas projects
  • Ensure we have a high benefit to cost ratio in our projects.

 

  1. Databases to be maintained
  • Database for child sponsors and donors
  • Database for teams and volunteers
  • Database for our community projects
  • Track donations to projects

 

  1. Administration
  • Optimise efficiency and effectiveness of OHF’s processes and resources for Singapore.
  • Ensure compliance with Singapore SOPs and develop new SOPs where needed.
  • Management of Singapore office and office equipment in general.

 

  1. Public relations (“PR”)
  • Manage and improve OHF’s social and Internet profile, exposure and communication impact especially our monthly e-newsletter, website, YouTube videos and Facebook platforms.
  • Create awareness of and publicity for OHF through various media channels including newspapers, magazines, TV, social media and ad hoc events.
  • Assess, liaise and outsourced work to  social media vendors and consultant(s).
  • Engage in networking events and expand our networking with other NGOs. Past experience and wide industry contacts are essentials.

 

  1. Fund Raising & Collaborations
  • Child: recruit sponsors for all OHF children, including alumni youths studying at tertiary institutions.
  • Skills: recruit sponsors for all OHF TJSSS ( Skills training course)  students.
  • Marketing of overseas community outreach programmes to schools, tertiary institutes, churches and to businesses as their corporate social responsibility (“CSR”) projects.
  • Seek grants to support our overseas community programs
  • Ensure timely and professional reporting and communications for all grant projects
  • Plan and organise fund raising events and donation appeals to raise funds for OHF
  • Broaden and increase our donor and partners/collaborators sources particularly with CSR divisions, grant-giving institutions, Christian organisations and overseas Foundations and NGOs to fund specific projects.
  • Ensure existing donor and sponsor base is well serviced and organise donor and sponsor events to grow and retain this important base.
  • Achieve the fund raising goal set by the Board.

 

  1. Because of our small team size, you may be required to support other staff’s work whenever we have an event or temporary staff shortages such as when staff is on annual or medical leave.

 

Interested candidates, please submit a cover letter, a recent photograph, an updated CV with current and expected salaries. Email to ohf.hrrecruitment@gmail.com. Only shortlisted candidates will be notified.

 

SENIOR OPERATIONS MANAGER

Overview of Responsibilities

  1. To ensure that our current overseas operations are running well. These are:
  1. OHF Skills: We currently have a training centre in Cambodia to provide training in English, computers and other skills to allow school leavers to acquire the necessary skills to get a white collar job.

Responsibility:

To ensure the training centre is run well, instructors are teaching properly, curriculum is appropriate and we are able to recruit the students.

To get feedback from students and to monitor that graduates are able to find good jobs.

Skills: Understand how a training centre is managed, understand the skill set required of an instructor.

Skills in management is crucial.

Experience: Experience in managing  or setting up  a training centre. Experience in teaching English to non English students or teaching computer programs would be an advantage.

Training: Training in teacher training, or how to teach English

 

  1. OHF Community: Building houses, toilets and wells in Cambodia as well as rice bag houses in Nepal.

Responsibility: To ensure our community programs in Cambodia are well run  with no fraud.

To find partners in Nepal for our rice bag house project.

Skills:  Project management, knowledge of construction .

Able to negotiate with Government and senior NGO executives.

Able to craft agreements , do cost analysis of a project and  coordinate with local NGOs.

Experience: Have  managed community projects in developing countries or experience working in Cambodia for a church or NGO.

Past experience in dealing with Government in Nepal or other developing countries would be an advantage.

Training:  Training in community development work in developing countries

Willingness to travel to rural mountainous areas in Nepal to check on the work and to assist in the setup is essential.

 

  1. OHF Volunteer: Bringing volunteers to do community outreach programs in Cambodia   and Nepal

Responsibility: To ensure that our volunteer programs are running well in Cambodia.

To set up new volunteering projects in Nepal

Skills: Able to plan, manage and coordinate overseas trips for volunteers.

Able to initiate new volunteering projects, identifying the location and project, arrange logistics and work with local partners if needed.

Experience: Have manage an overseas volunteer expedition

Have worked in a travel agency or NGO that specialises in bringing volunteers overseas.

Have been on a YEP expedition or similar trips .

Training: Have attended courses in managing volunteers.

 

  1. OHF Child: Provide a home for abandoned children , orphans and poor children. We now have two homes as follows:
    1. Hope Village Prey Veng, 120 children in Cambodia
    2. Hope Trust Nepal, 47 children but expanding to 120 children when the new home is ready in two years

Responsibility: To ensure the children have a home with love, programs to enhance their development and are disciplined and of good character

Skills: Knows how to manage an operations , how to organise, delegate and  train staff.

Experience: Experience in running an operations like a restaurant, guest house or small enterprise would  be useful.

Experience  in working for a church or NGO in Cambodia would be an advantage

Training: Training in child care, child development or managing cross cultural organisations  would be an advantage

 

  1.  Able to micro manage , solve operational problems  and be hands-on when needed. As we work in developing countries, we don’t have trained local staff to carry out the work and we need to teach and mentor them
  1. Leadership is crucial. You will need to lead from the front, working with the staff to solve problems  and initiate improvements.  WE DON’T WANT AN ADMINSTRATOR WHO SITS IN THE OFFICE SENDING OUT EMAILS.  You will need to be very hands-on to lead .
  1. Management ability is crucial as you need to work through staff and partners both in Singapore and overseas
  1. Ability  to travel at least once a month is needed. Note that the travel will be to developing countries like Cambodia and Nepal.
  1. Vision is to establish OHF as one of the largest global charity in Asia. 

 

Interested candidates, please submit a cover letter, a recent photograph, an updated CV with current and expected salaries. Email to ohf.hrrecruitment@gmail.com. Only shortlisted candidates will be notified.

 

ACCOUNTS & ADMIN EXECUTIVE

1. Your primary responsibility is to ensure that all financial reports and funds management are correctly recorded, analysed and controlled to achieve OHF’s financial integrity and prevention and detection of fraud.

2. You will assist to review all monthly budgets from the field operations for timely funds disbursement.

3. You will assist to analyse and summarise reports from our overseas projects on trends and propose changes where necessary.

4. You should obtain, analyse and summarise reports from Singapore activities such as:

  • Donations and sponsors
  • Community Projects
  • Tracking of all Restricted and specified donations and reporting on progress

5. You should support all projects’ financial planning, accounting and control.

6. You will assist to establish and maintain Finance and accounting SOPs

7. You will assist in issuance of receipt and payment vouchers, banking matters, HR matters and bank reconciliations

8. You will also assist on administrative role as follows:

  • Attending to queries
  • Ensure all OHF regulatory and license matters are compliant and filed on a proper and timely manner.

9. Ensure all OHF Singapore and overseas sites’ financial and regulatory records and supporting documentation are reliably backed-up and updated.

10. As our projects are overseas, you may need to travel to the overseas centers

11. As we have a small team, you will be expected to cover the jobs of other staff in the event of vacations, resignation or sickness.

12. You will assist in other reasonable duties and other activities organized by OHF Singapore.

 
 
Requirements:

  • Minimum 2 years of General accounting experience.
  • Diploma or Accounting Certificate
  • Candidate must be a Singaporean or PR

 

Interested candidates, please submit a cover letter, a recent photograph, an updated CV with current and expected salaries. Email to ohf.hrrecruitment@gmail.com.

Only shortlisted candidates will be notified.

 

RESOURCE DEVELOPMENT EXECUTIVE

 

Overview of Responsibilities

The Resource Development Executive (RDE) is required to support our overseas operations which are in Cambodia and Nepal.  We run orphanages, training centres and community projects with local staff, equipment, vehicles and our own buildings. Our web site www.ohf.org.sg has more details on what we do. 

 

Some of the key tasks for RDE include:

  • Interviewing, selecting and training new staff in our overseas operating centres
  • Organising the work flow overseas (organisation chart and job description)
  • Monitoring the operations and ensure overseas facilities are well run
  • Involved in infrastructure work (renovation/repairs of buildings)
  • Monitoring and approving of budgeted expenses and prevent fraudulent practices
  • Involved in promoting OHF and fundraising events/programs
  • Start new projects which can range from income generating to community projects such as building houses and toilets for poor villagers
  • Improve or develop children programs to enhance their confidence, skills  and talents
  • Ensure orphanages are well maintained, clean and the children are disciplined and well behaved
  • Liaise with relevant Government officials for approvals and licenses
  • Meet the statutory obligations required by the Governments in the respective countries

 

Requirements:

  1. Diploma or Degree Holder in Business, Administration, Mass Communications, International Relations, Human Resource or any related field.
  2. Able and willing to stay in our overseas operations for up to 3 months per visit
  3. Must have the ability to multitask, micro-manage when necessary, communicate effectively, plan, delegate and organise work flow and projects.
  4. Must be a Singaporean/PR

 

Interested candidates, please submit a cover letter, a recent photograph, an updated CV with current and expected salaries. Email to ohf.hrrecruitment@gmail.com.

Only shortlisted candidates will be notified.